Time off & holidays

Monograph’s Time Off feature lets your team request PTO, keeps balances in one place, and feeds approved time into timesheets, staffing, and payroll. An admin turns it on; then everyone can use it.

Request time off

Once Time Off is enabled, new pages appear under Time.

1. Go to Time → Your Time → Time Off and select the appropriate PTO policy.

2. Enter the dates and the hours for each day. Add an optional note.

3. Click Send Request.

Your request shows under Upcoming Requests as Pending until it’s approved or denied. From the ⋯ menu you can Edit (and resubmit) or Cancel a request any time before its start date.

Holidays are automatic

If your firm has set up company holidays, you don’t request those — they populate your timesheet automatically.

Approve or deny requests

Users with Can Manage Time Off get an email for each request. Go to Time → Staff Time → Time Off Requests, click a request to expand it, then Respond to approve or deny (with an optional note the employee will see).

The Time Off Requests page also serves as your report — filter by date range, employee, status, or policy, and Copy Filtered View to share it.

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For admins: set it up

Enable Time Off & create policies

1. Go to Settings → Organization → Time Off and click Enable time off.

2. In the new Settings → Time off policies page, create a policy: pick a policy type, name it, and link it to an Overhead Category (create one on the spot if needed).

3. Assign employees to the policy so they can start requesting.

This reclassifies overhead

Any overhead category tied to a Time Off policy stops being logged as overhead on timesheets and must be requested as time off instead, starting on the policy’s start date.

Add company holidays

1. Go to Settings → Holiday Policies and click New Policy.

2. Name it and select an Overhead Category (so hours flow into the Payroll Report).

3. Select the paid holidays to include, then Save.

4. Click Edit to set Paid Hours per holiday (defaults to 8). Use + Add Holiday for custom dates.

Create multiple policies when different groups get different holidays (e.g. full-time vs. part-time, US vs. Canadian). Holiday hours flow automatically into timesheets, staffing, and payroll.

Related

TimesheetsSee how approved time off appears.

OverheadHow overhead categories relate to policies.